Explanation of CCAI Haiti Program Fees

APPLICATION FEE

The well-being of adoptive children is CCAI’s ultimate concern and main focus; their needs dictate which applicant(s) we can assist.  By reviewing the completed “Application for Adoption,” CCAI will determine if families meet the qualifications set by the U.S., Haiti, State of Colorado, and this agency as stated on the Qualifications page in this packet.  The application fee covers printing, sending, and receiving the application packet, and staff time spent assessing the application and contacting applicant(s) and their references, etc.

FIRST PROGRAM FEE

Orientations are held to prepare adoptive parents in the areas of understanding international adoption procedures, our agency’s policies and practices, requirements of the home study, and Haiti adoption-related paperwork, etc.  A part of this fee covers the cost of: 1) staff time arranging and conducting orientation and training; and 2) supplies, printed materials, refreshments, etc., for applicants’ group sessions. 

No adoption can occur through CCAI without an approved home study/adoption assessment by a licensed, non-profit home study agency in your state.  A part of this fee covers: 1) CCAI’s regular and professional communication/consultation with your social worker; 2) and review of the home study/adoption assessment drafts before finalization to ensure it meets Haiti requirements.

The Institut du Bien Etre Social et de Recherches (IBESR) approves you based upon your qualifications as presented in your adoption dossier.  Therefore, a complete and high-quality dossier is extremely important.  A part of this fee covers: 1) CCAI staff time organizing the Dossier Orientation Conference Call 2) assisting you throughout the dossier compilation process; 3) sending dossier documents to the Haitian Consulate for legalization; and 4) reviewing the completed dossier for quality control.

The process of providing international adoption services requires constant communication between CCAI and the adoptive family, relevant U.S. governmental agencies, CCAI’s social worker performing the home study, the Haitian staff and consulates through phone, fax, internet and intranet, regular and express mail.  A part of this fee covers the cost of providing these vital services.

Adoption documents need to be translated into French.  Translation of French documents into English for adoptive parents, various government organizations, and for the courts where the adoption validation will occur is provided as well. A part of this fee covers the wages paid to CCAI's translators in the U.S. and Haiti for translating your adoption-related documents throughout the adoption process into French.

CCAI makes every effort to stay connected with families as a source of support before and after receiving their child referral.  Once a child or children is identified by a family, CCAI works with the Haiti orphanage/ crèche staff regarding the health and well-being of the child.  A part of this fee covers the costs of: 1) coordination with the orphanage/crèche regarding the adoptive family’s child match; 2) preparing child match packets for the family; 3) communicating regarding the child’s situation, including quarterly updates; and 4) staff time spent supporting the adoptive family throughout the wait.

As a non-profit charitable 501(c)(3) agency, we are permitted to spend up to 25% of our agency fees on administrative needs.  However, we are able to keep our administrative costs at less than 10% of our overall agency expenses. This fee partially covers necessary administrative expenses such as office building expenses, office equipment and insurance, office supplies, printing materials, public relations, office management, maintaining and managing adoption files, and routine operational activities.

SECOND PROGRAM FEE

A successful Haiti adoption requires international communication on multiple levels and in large quantity.  A part of this fee covers the ongoing communication regarding an adoptive family’s dossier, child updates, as well as communication with the Haiti staff, the orphanage/crèche in Haiti, and U.S. Consulate through phone, fax, internet, and express mail.

In addition to orientation, CCAI provides important information on parenting preparation, Haitian culture, and the Haiti adoption trip.  A part of this fee covers training on paperwork for the Haitian local government and for the USCIS/U.S. Consulate in Port-au-Prince; 2) travel plans and travel meetings/conferences; and 3) staff consultation on parenting, Haitian culture, and related issues.

REFUNDABLE POST ADOPTION DEPOSIT

Complying with all post adoption requirements is an important part of the adoption process.  Haiti requires a post placement report on the child’s adjustment to his/her new home and family.  There are also State and USCIS (United States Citizenship and Immigration Services) requirements regarding the child’s U.S. citizenship and other issues related to adoption finalization.  It is in the best interest of the child and the family to comply with all post adoption requirements.  This refundable deposit is due any time before the family receives the child match.  Upon timely completion of these requirements, the deposit will be refunded to the family.